The deadline for company re-registration in Zimbabwe is fast approaching, and it’s important to ensure your company is fully compliant with the new regulations. In this guide, we’ll break down the reasons behind company re-registration, the updated requirements, the steps involved, and the deadlines you need to know.
Why Re-register Your Company?
The requirement for company re-registration stems from the Companies and Other Business Entities Act (Chapter 24:32), which came into effect in 2019. The Act mandates that all companies previously registered manually (i.e., those registered before April 2024) must re-register to have their details captured in the new electronic system. This re-registration is compulsory for all existing companies, including private business corporations, as stipulated in Section 303(9) of the Act.
If your company was incorporated before April 2024, you must re-register before the deadline to avoid de-registration. The purpose of this re-registration is to modernize the company registry system and ensure that all businesses are accurately reflected in the digital database.
Updated Requirements for Company Re-registration
To complete the re-registration process, the following documents and steps are required:
- Company Registration Documents:
Scanned copies of your company’s registration documents, including:
- Certificate of Incorporation
- CR5, CR6 (or CR14 and CR6 for companies re-registered before 2022)
- Memorandum and Articles of Association
- Updated Annual Returns:
Your company must have updated its annual returns with the Registrar of Companies. The cost of updating your returns will depend on your company’s incorporation date. Contact us for a quote based on your company’s specifics.
- Minutes of the Directors’ Meeting:
The directors should pass a resolution to re-register the company, and the minutes of this meeting should be filed in the company’s records.
- Resolution from Shareholders:
- A special resolution must be passed by the existing shareholders, agreeing to the re-registration of the company. Shareholders must sign the resolution to proceed.
- Signed Affidavit:
- The director or person authorized to re-register the company must submit a signed affidavit affirming their authority to act on behalf of the company. Here’s a sample affidavit text for reference:
- Sample Affidavit Text: “I, [Full Name], bearing ID number [ID Number], solemnly affirm that I am a director of [Company Name] and possess the authority to proceed with its re-registration. The information provided is true to the best of my knowledge and reflects the contents of the company’s office files.”
Steps to Re-register Your Company in Zimbabwe
Re-registering your company is a simple and straightforward process:
Step 1: Gather the Required Documents
Collect the necessary documents listed above. You can reach out to us via WhatsApp, email, or phone to confirm your documents.
Step 2: Pay the Company Re-registration Fee
Companies Registry charges and the preparation of your re-registration documents. You will also be advised if any outstanding annual returns need to be settled before submission.
Step 3: Submit Your Documents to the Registrar
Once we have received all your documents and payment, we will submit your application to the Registrar of Companies for processing. Upon approval, your re-registered company documents will be sent to you via email.
Please note that company re-registration is now entirely electronic. Physical copies of documents will not be issued, except for purposes like annual returns, which may still be available in hard copy upon request.
Frequently Asked Questions (FAQs)
- When is the deadline for company re-registration?
The deadline for company re-registration in Zimbabwe was 31 December 2024, but it has been extended to a date to be announced. Companies that do not complete the re-registration process by this date will be de-registered and removed from the Companies Registry.
2. How can I re-register my company?
Re-registering your company is simple. Just get in touch with us and we’ll guide you through the process.
4. What is included in the re-registration fee?
The re-registration fee covers:
- Company Registry Fee
- Completion and filing of the re-registration form
- Preparation of directors’ minutes and shareholder resolution
- Affidavit preparation (if required)
By re-registering your company before the deadline, you ensure compliance with Zimbabwe’s updated company registration laws, avoiding potential de-registration.
If you’re ready to start the re-registration process or have any questions, feel free to contact us, and we’ll assist you every step of the way.
